Why does the invoice from "Light Rail Day" include VAT?

We are a Danish company providing a service within Denmark = VAT liability.

Otherwise, VAT must always be levied in the country where the conference takes place. It is completely irrelevant where the invoice recipient is based. VAT (Value Added Tax) must always be levied where the added value is generated. In the case of a conference, this is always the location. It is not a product that is transported across a border and only generates added value there. 

Even if you are traveling for business, the hotel will always charge local VAT, as the added value provided by the hotel arises from your stay.

Therefore, the invoice states that the reverse charge rules do not apply.

You can reclaim the VAT according to the rules of your country. We therefore consider this rule nonsensical. However, we did not make the rules. The tax must be collected by us and remitted to the Danish tax authorities.

Why is the 2027 "Light Rail Day" taking place at the same time as another light rail conference in Oslo?

In a phone call on August 20, 2026, the other organizer casually mentioned that their conference was planned for November of the following year in Oslo. "Light Rail Day" pointed out a potential scheduling conflict, as we traditionally hold our conference in November and preparations for Oslo had already begun months in advance. When the date was announced via text message on September 2, 2026, "Light Rail Day" had already finalized contracts with the conference hotel and the program planning was underway. Unfortunately, we were not informed that the other organizer had changed their strategy and is now also offering conferences outside his home country. With timely communication, the scheduling conflict could likely have been avoided. We deeply regret that participants now have to choose between the two conferences. This was neither our decision, nor could we have foreseen this situation.